Starting or operating a charity bingo hall requires navigating a complex web of licenses and permits. This checklist covers federal, state, and local requirements – so you don't miss a critical step and risk fines or shutdown.

The Problem: One Missed Permit Can Shut You Down

You're focused on running games, serving players, and raising money for your cause. Compliance paperwork feels like a distraction – until you get audited or, worse, shut down for missing a required permit.

Charity gaming is one of the most regulated industries. Requirements vary by state, county, and even city. Missing just one can have serious consequences.

This checklist helps you stay organized and compliant.

Federal Requirements

1. Employer Identification Number (EIN)

Who needs it: All organizations, even if you have no employees.

Where to get it: IRS website – free, instant.

Renewal: None (one-time).

2. Tax-Exempt Status (if applicable)

Who needs it: Organizations claiming tax-exempt status (501(c)(3), etc.).

Where to get it: IRS Form 1023 or 1023-EZ.

Renewal: Annual Form 990 filing.

3. Bank Secrecy Act / Anti-Money Laundering Compliance

Who needs it: Halls handling large cash transactions.

Requirements: CTR filing for cash transactions over $10,000.

Penalties for non-compliance: Significant fines.

4. Federal Gambling Stamp (rare for charity bingo)

Note: Most charity bingo is exempt, but check with your tax professional.

State Requirements (Vary by State)

This is the most complex area. Requirements vary dramatically. Below are common categories – you must check your specific state's gaming commission.

5. Charitable Gaming License

What it is: Permission to conduct gaming as a nonprofit.

Issued by: State gaming commission or secretary of state.

Typical cost: $100 – $1,000+ depending on state.

Renewal: Annual or biennial.

6. Organization License

What it is: License for your specific organization to operate bingo.

Required in: Most states with charity gaming.

Application includes: Articles of incorporation, bylaws, financial statements.

7. Bingo Manager License

What it is: Individual license for the person managing bingo operations.

Requirements: Background check, fingerprints, training course.

Renewal: Usually annual.

8. Bingo Worker Permits

What it is: Permits for all volunteers/employees working bingo sessions.

Requirements: May require background checks, training.

9. Facility License

What it is: Approval of your physical location for gaming.

Inspections: Fire safety, capacity, accessibility.

10. Gaming Equipment Approval

What it is: Approval for bingo machines, flashboards, etc.

Required in: Some states regulate equipment types.

11. Pull Tab / Raffle License (if offered)

What it is: Separate license for additional games.

Note: Often requires separate application and reporting.

12. Liquor License (if serving alcohol)

What it is: Permission to sell or serve alcohol.

Issued by: State alcohol beverage control.

Local Requirements (County / City)

13. Business License

What it is: General license to operate a business in your city/county.

Where to get: City or county clerk's office.

14. Zoning Approval

What it is: Confirmation that your location is zoned for gaming/large assemblies.

When needed: Before signing a lease or purchasing property.

15. Building Permits

What it is: Approval for any construction or renovation.

When needed: If you modify your space.

16. Fire Marshal Inspection

What it is: Annual inspection for fire safety compliance.

Requirements: Exits, extinguishers, capacity limits.

17. Health Department Permit (if serving food)

What it is: Permission to prepare/serve food to the public.

Requirements: Kitchen inspection, food handler certifications.

18. Sign Permit

What it is: Approval for exterior signage.

Where to get: City planning department.

19. Parking Approval

What it is: Confirmation you have adequate parking for your capacity.

Required in: Some cities with strict parking requirements.

Ongoing Compliance Requirements

20. Financial Reporting

Monthly/quarterly reports to state gaming commission

Annual financial audits (may be required)

21. Game Records

Detailed records of each session: cards sold, prizes paid, attendance

Retention requirements: typically 3-7 years

22. Player Records

Opt-in/out logs for SMS marketing

Visit history (for loyalty programs)

Consent records

23. Tax Filings

Federal: Form 990

State: Gaming tax returns

Local: Business tax returns

24. License Renewals

Track renewal dates for all licenses – set calendar reminders

25. Compliance Audits

Be prepared for periodic audits by state gaming commission

State-by-State Resources

(Add all 50 states as needed – placeholder for complete list)

Download Full State-by-State Guide – PDF with links and contacts for all 50 states.

Compliance Checklist Template

Use this template to track your licenses:

Download Blank Checklist – Excel/PDF template.

How JustKonnect Helps with Compliance

Automated audit logs – Every opt-in, opt-out, and message timestamped

Visit tracking – Complete player visit history

Liability reports – Outstanding points calculated automatically

Exportable reports – One-click PDF/CSV for auditors

Consent management – Proof of opt-in for every SMS contact

Learn More About Compliance Features

Frequently Asked Questions

How do I know what licenses my state requires?

Start with your state gaming commission website. They typically have a licensing guide for new operators.

Can I operate without a license if it's for charity?

No. Charity status does not exempt you from licensing. It may affect the type of license, but you still need one.

How long does licensing take?

Varies widely – from 30 days to 6+ months depending on state and background check requirements.

What happens if I operate without required licenses?

Fines, shutdown, criminal charges in severe cases, and loss of charitable status.

Do volunteers need licenses?

In many states, yes – anyone working a bingo session may need a permit or at least registration.

How often do I need to renew?

Most licenses are annual. Some are biennial. Track carefully.

Can JustKonnect help me with licensing?

We provide tools to stay compliant, but we are not legal advisors. Consult with an attorney familiar with charity gaming in your state.

Related Resources

Security & Compliance Page

Charity Bingo Rules by State

Compliance Audit Logs

SMS Compliance Guide

Ready to Get Compliant?

Don't risk your hall's future on missing paperwork. Use this checklist to get organized – and let JustKonnect handle the ongoing compliance tracking.

Download Full Licensing Checklist

Book a Demo – See how compliance features work.